New rental policies and procedures adopted by county

Grady County Commissioners approved new rental procedures for the use of the Agri-Center during their meeting Tuesday night.
This reopens the facility for rental by members of the public, which had been temporarily halted until the board took action.
Earlier this year, County Clerk Carrie Kines and Finance Director Mary Mayer recommended the board cease renting the facility for private events.
However, due to the popularity of the public facility for such private affairs as family reunions, birthdays and class reunions the board instructed the county clerk and Building and Grounds Superintendent Brian Harrison to develop new rental policies and procedures.
The clerk and superintendent presented a plan this week that calls for the rekeying of the banquet hall doors; implementation of a rental contract and checklist prior to refunding of security deposits; limiting rental to one renter per weekend; requiring renters to meet with Superintendent Harrison on Fridays for walkthroughs prior to being issued a key and then meeting with Harrison on Mondays for a post inspection prior to refunding of the security deposit.
The policy maintains the rental fee at $225 and the security deposit at $225. If the facility is left cleaned, no property is damaged or missing the renter would be refunded the $225 security deposit.
The new rental contract specifies that no alcohol is allowed to be served, smoking inside the facility is prohibited and no decorations, signs, banners, lights or other similar materials may be taped, nailed, tacked, stapled, screwed, glued or otherwise attached to ceilings, doors, walls, glass, columns or painted surfaces.
Also prohibited inside the facility is confetti, glitter, birdseed or rice.
Commissioner T.D. David asked if the rent and security deposit were enough to cover the maintenance and upkeep of the facility when compared to rents charged for other local venues.
Chairman Billy Poitevint suggested the board might consider a higher security deposit. “If people know that have to pay they won’t tear it up,” the chairman said.
Kines said the biggest issue was tables being taken. She said the pre and post walk-thrus would eliminate that issue.
The board voted unanimously to approve the new procedures and rental contract.

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